logo ×
Home Features Services Resources Blog Contact  de

Purchase Requisitions

  1. process4.biz
  2.  
  3. Resources
  4.  
  5. Purchase Requisitions
Type: RACI
Purchase Requisitions

Diagram Content

A requisition is a request for the purchase department. With this the purchase department shall order required goods and services for employees in specific amounts.

Generally it will be distinguished five types:

  • Personal need
  • Investment
  • Order demand
  • Warehouse demand
  • Project demand

After determining the demand of goods and services the department will create a requisition and communicate this to the purchase department. Generally each employee can issue a requisition. The requisition starts the purchase process but is not a purchase order itself.

Depending on the structure of the company organisation an approval for the requisition can be required. In that case a purchase order can only be created by the purchase department after the release of the requisition.

Common information in a requisition:

  • Orderer, department if necessary
  • Cost center
  • Item number (item description/name)
  • Desired quantity and price
  • If applicable: vendor and project number

Activities

  1. Approval required?
    • Activity type: Decision
  2. Approve purchase requisition
    • Activity type: Activity
    • Assigned KPI: Process Time
    • Compliance Status: Insufficient
  3. Correction required?
    • Activity type: Decision
  4. Create purchase requisition
    • Activity type: Activity
    • Assigned KPI: Process Time
    • Compliance Status: Fulfilled
  5. Purchase requisition approved?
    • Activity type: Decision
  6. Record purchase requisition data
    • Activity type: Activity
    • Description: Relevant Data: Item, amount, Debtor
    • Assigned KPI: Process Time
    • Compliance Status: Medium
  7. Release purchase requisition
    • Activity type: Activity
    • Assigned KPI: Process Time
    • Compliance Status: Insufficient
  8. Revise purchase requisition
    • Activity type: Activity
    • Assigned KPI: Process Time
    • Compliance Status: Fulfilled
  9. Source of supply available?
    • Activity type: Decision
  10. Verify correctness of data
    • Activity type: Activity
    • Assigned KPI: Process Time
    • Compliance Status: Fulfilled

Applications

  1. ERP System
    • Type: Application
    • Compliance status: not defined
    • GDPR relevance?: Yes
    • Description: The company’s ERP system.

Input/Output

  1. PR tracking
    • Type: Tool/Database
  2. PR approval
    • Type: Tool/Database
  3. Order Requirement
    • Type: Trigger
    • Description: Orders can be necessary according to projects, planning and other situations. Whenever an order is necessary, a purchase requisition needs to be created.
  4. Purchase Requisition
    • Type: Document
    • Description: The purchase requisition created in the ERP system.

Processes

  1. Material requisition
    • In Process: Purchase Requisitions
    • Process owner: N.N.
    • Process type: Subprocess
  2. Purchase orders
    • In Process: Purchase Requisitions
    • Process owner: N.N.
    • Process type: Subprocess
    • Assigned KPI: Process Time
  3. Service requisition
    • In Process: Purchase Requisitions
    • Process owner: N.N.
    • Process type: Subprocess

Roles

  1. HP
    • Assigned Position: Procurement
    • Type: Role
    • Description: Head of Procurment
  2. Purch
    • Type: Group Role
    • Description: Purchaser

We're offering individual live demos of our tool via web-meeting.

Click below to schedule a demo now.

process4.biz supports any use case, ranging from small projects to large scale global corporate documentation.

All possibilities are available to the trained user - our tool can be easily and flexibly customized down to the field level.
design.svg

Design

Simple and Powerful Customization

  Design Features
model.svg

Model

Powerful Yet Easy to Use

  Model Features
publish.svg

Publish

Make the Best Use of Content

  Publish Features
analyze.svg

Analyze

Implement Continuous Improvement

  Analyze Features

Our Customers

We'll gladly provide further information regarding the listed customers and their projects and we will also provide direct contact for professional exchange where possible.

  Show all References
SAR Elektronic GmbH
Feinkost Dittmann, Reichold Feinkost GmbH
smartpoint IT consulting GmbH
BRITAX RÖMER Kindersicherheit GmbH
Inway Systems GmbH
ARTHUR KRÜGER GmbH

  Stay in Touch